For Managers
This section is for campus-level dining managers — the people responsible for "did the kitchen have what it needed, did the menu make sense, are we on budget for food cost this week."
Your day, in PrepTable:
- Morning: Check overnight low-stock alerts, draft a PO from the shortfalls.
- Mid-day: If something's running out, mark the menu item unavailable (PrepTable tells the kitchen display automatically).
- End of week: Skim the usage and waste reports; export to CSV for the business office.
That's the core loop. The pages below go deep on each piece.
Your scope: one campus at a time
PrepTable is multi-campus by design. Your account is scoped to one or more campuses — the campuses your role assignment grants you. The catalog (items, recipes, vendors) is shared across all campuses; operational data (stock counts, POs, the menu that fires today at your campus) is per-campus.
If you manage more than one campus, you can switch between them in the top-right campus switcher. Each campus has its own par levels, its own low-stock threshold values, its own purchase orders. Your work in one campus does not show up on another's dashboard.
What you can do
- Set per-campus par levels and reorder thresholds for every item
- See and act on the low-stock alert list (draft a PO, mark unavailable, etc.)
- Create, edit, and approve purchase orders against your preferred vendor for each item
- Schedule menu changes (e.g., "next Wednesday, lunch rotates to the spring menu")
- Run the menu-health check to spot issues before they hit the line
- Mark items unavailable on the menu when stock runs short
- Export usage and waste reports to CSV
What you cannot do (admin-only)
- Add or remove staff and manager accounts
- Assign campuses to other managers
- Edit the global catalog (create a new item, change a SKU, change a vendor)
- Configure new locations / campuses
- Read the audit log
- Configure API integrations (Saavor, kiosk tokens)
If you find you need any of these and don't see the option, your account is missing the admin role — ask an admin in your organization to upgrade you, or escalate through the system-chef if no admins exist.
Where to go next
- Par levels & low-stock alerts — the daily inventory loop, in full
- The menu-health check — the catch-it-before-service tool